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LIBR 294. Professional Experience - Internships
Guidelines

What is an internship?

An internship is a field-based, supervised, professional learning experience that takes place in a library, an archival records repository, or another information organization. An internship allows the student to obtain work experience while pursuing defined learning outcomes. It is designed to provide the student an opportunity to test theories and to apply skills learned in the student's program.

The internship is a graded credit/no credit course (LIBR 294).

Students may enroll in one or two internships for up to 8 units of credit. Only one internship may be taken in a semester. Internships may be taken for 2, 3, or 4 units of credit. The student is expected to work 45 hours per unit of credit, so a student's time commitment may range from 90 to 180 hours. A 3-unit internship, for example, requires 135 hours of work in a professional setting.

The faculty supervisor for non-archival internships is Dr. Bill Fisher. The faculty supervisor for archival internships is Lori Lindberg. Students interested in fulfilling the field experience requirement for the K-12 Library Media Teacher Credential should contact Dr. Dan Fuller.

Who is eligible?

A student must have completed LIBR 200, LIBR 202, LIBR 204, at least 3 advanced courses (excluding LIBR 298), and be in good academic standing (3.0 GPA or above and no outstanding incompletes) to participate in an internship. In addition, the internship site may require that certain courses be taken before the internship begins.

An internship may not take place at a student's regular place of employment. Students undertaking a second internship must select their second internship at a different institution than the first, and preferably in a different sub-discipline, in order to experience a variety of work in the information sciences.

Students must enroll in LIBR 294 during the term in which they are participating in the internship, and the student will be expected to complete the requisite hours by the end of that term. The student and the site supervisor may negotiate to allow the student to begin working before the term starts. This is done on a case-by-case basis.

All students should be covered by their own health insurance at all times during the internship experience.

SJSU provides professional liability coverage for students interning at locations within the US and in Canada. However, since this coverage does not extend to other locations, SLIS cannot sponsor or approve internships outside of the United States and Canada.

How do I enroll?

Students should first find and confirm their internship placement and submit the LIBR 294. Professional Experience: Internship Application form (see Responsibilities of Student) before registering on MySJSU for the appropriate section of LIBR 294. Please be sure to pay attention to and stay within the semester add and drop deadlines.

It is highly recommended (though not required) that a student identify an internship, apply to the internship site, and submit the LIBR 294. Professional Experience: Internship Application form at least 4-6 weeks in advance of the instruction start date for the semester of the internship.

Responsibilities of the Student

Identifying the internship site. The Internship Sites pages list both currently available or upcoming internship opportunities, with desired qualifications and application procedures and deadlines, and also past or previous internship sites (representative sites that have previously hosted practicum or internship students). Students may apply for currently available internships, or may wish to design a new internship that more directly relates to their professional interests and goals by contacting a current or previous internship site or a new site. All students, including those creating their own internship, must submit a LIBR 294. Professional Experience: Internship Application form and have the internship and site approved by the appropriate internship faculty supervisor before the start of the semester.

Employers (companies, libraries, or information organizations) sometimes advertise internship or co-op positions on job sites or thru listservs. These may or may not meet the requirements for a SLIS credit internship (LIBR 294). Please make sure the internship site and the site supervisor is aware of and will comply with the requirements for a LIBR 294 credit internship (see Responsibilities of the Site Supervisor). This will facilitate approval of the internship and the site when the application is submitted to the internship faculty supervisor. LIBR 294 internships must be approved by the internship faculty supervisor.
Applying to the internship site. Some internships have a formal internal application process and deadlines, but not all do. If the internship site has a formal application process and deadlines, it is the student’s responsibility to apply in a timely manner so that decisions may be made by the internship site in advance of registration dates for that semester.
Timing. The student is responsible for finding, applying for, and then obtaining the internship faculty supervisor’s approval of an internship in a timely manner, staying within the SLIS published dates for registration and for adding or dropping courses. It is highly recommended that a student identify an internship, apply to the internship site, and submit the LIBR 294. Professional Experience: Internship Application form to the faculty supervisor at least 6 weeks in advance of the instruction start date for the semester of the internship.
Deciding what is to be learned. The student should consider what type of environment is desired and what the learning outcomes will be. The learning outcomes and tasks should be agreed on in consultation with the internship site supervisor, and a statement of those outcomes submitted to the appropriate internship faculty supervisor (via the LIBR 294. Professional Experience: Internship Application form) for approval before the internship begins.
Negotiating internship with faculty supervisor. Each semester, one faculty member will serve as faculty supervisor and instructor of record for archives internships (currently Lori Lindberg), and one faculty member will serve as faculty supervisor and instructor of record for non-archives internships (currently Dr. Bill Fisher). Internship students should consult with the appropriate faculty supervisor regarding the internship site, learning outcomes, required forms, deadlines, and course-related submissions.
Negotiating internship with site supervisor. Once an internship site has been selected (or the student has applied to the site and been accepted), the student will work with a professional at the site who will act as site supervisor. The student and the site supervisor will develop various projects ⁄ activities that the student will pursue to accomplish the defined learning outcomes. The student and site supervisor will also negotiate the work schedule to be followed, as well as handle any additional paperwork that may be required by the site.
Completing and submitting the LIBR 294. Professional Experience: Internship Application form. In addition to any application forms or other materials required by the internship site, the student must also complete and submit this online form to the internship faculty supervisor. Please remember to include your e-mail address, and to keep a copy for yourself of your defined learning outcomes.
Registration. Students should first find and confirm their internship placement and submit the LIBR 294. Professional Experience: Internship Application form (see Responsibilities of Student) before registering on MySJSU for the appropriate section of LIBR 294. See the class schedule to determine which section of LIBR 294 you wish to take (archives or non-archives). Use the 5 digit class number when you enroll on MySJSU. Once your LIBR 294. Professional Experience: Internship Application form has been submitted and your internship approved by the appropriate faculty supervisor, you will be given a BlackBoard access code to enroll in the correct BlackBoard class site.
Attending or viewing an orientation. Internship orientation meetings for both archives and non-archives internships are held at the beginning of the Fall semester in northern and in southern California. The Fall 2007 orientation will be filmed for posting on Slisweb. Orientation dates, times, and locations will be announced on Slisweb and via the SlisAdmin listserv.
Joining and actively participating in the LIBR 294 Blackboard Site. Dr. Fisher and Dr. Lindberg maintain different Blackboard sites for the non-archives and archives internships. Once a student‘s internship application has been approved, the faculty supervisor will email the access code for the Blackboard site.
Evaluating the internship site by completing the brief Student Evaluation of Site form at the end of the semester. This confidential form allows the student to provide feedback on the internship site's effectiveness in hosting a SLIS intern, and to recommend the site's continuance or discontinuance as an internship site.

Responsibilities of the Faculty Supervisor

Conducting an orientation session. At the beginning of the Fall semester, the faculty supervisors will conduct orientation sessions for students interested in doing an internship during that year. Students interested in an internship during that academic year should participate in one of these sessions. Orientation dates, times, and locations will be announced on Slisweb and via the SlisAdmin listserv.
Approving the learning outcomes. The faculty supervisor will insure that the student's learning outcomes are realistic with regard to what the student hopes to accomplish, the time allotted, and any limitations inherent within the internship site itself.
Monitoring the student's progress. The faculty supervisor is responsible for monitoring the students' progress toward achieving their learning outcomes and communicating with the student about their progress.
Serving as liaison between SLIS and the internship site. The faculty supervisor will request feedback from the site supervisor regarding the student's performance. This feedback may derive from site visits and⁄or telephone, written, or e-mail contact depending on the schedules of the faculty and site supervisor and the particular needs of the student.
Evaluating the student's performance. The faculty supervisor is responsible for collecting the student's assignments (in the form of journal, logs, or other reports), and the student's evaluation forms, and assigning a grade of credit or no credit. Feedback from the site supervisor is used to determine the student's final grade.

Responsibilities of the Site Supervisor

Scheduling⁄assignments. The site supervisor shall be someone in a professional position (usually a librarian or archivist) at the internship site who is able to make commitments on behalf of the organization and who will work closely with the student during the course of the internship. The site supervisor should set up a regular work schedule for the student and assign various projects and tasks. The student's work assignments should represent professional-level activities, although SLIS recognizes that in certain environments some non-professional and⁄or clerical tasks are a part of the professional's responsibilities.
Providing guidance and feedback. The site supervisor should provide the student with a thorough orientation to the site and should meet regularly with the student to provide feedback and assess performance. The site supervisor is also responsible for helping integrate the student into the organization's work culture and daily operations.
Maintaining contact with faculty supervisor. While it is the faculty supervisor's responsibility to contact the site supervisor during the internship, the site supervisor should not hesitate to contact the faculty supervisor when the situation warrants it.
Completing a brief written evaluation form. To assist the faculty supervisor in assigning the student a grade, the site supervisor will be asked to complete and submit a brief written Site Supervisor Evaluation of the student's performance during the internship.

Evaluation of the Student's Performance and Experience

There are several instruments used in evaluating a student's internship performance and experience, some optional and others required. The actual method or combination of methods used for evaluation will depend on the student's established internship goals, learning outcomes, and assignments. All students, however, are required to submit to the faculty advisor some or all of the following documents upon completion of the internship:

Log. This provides a daily record of activities and an analysis of what was learned, problems encountered, and questions generated. This log should be more than a collection of unrelated facts or impressions but truly a reflection of the student's learning experience. Students may be asked to post their log entries on the internship Blackboard site or on Plone according to a schedule set by the faculty supervisor.
Final report. At the conclusion of the internship, the student may be required to submit a final report indicating how the learning outcomes established for the internship were met. If for some reason the learning outcomes were only partially met, or not met at all, some discussion of what happened will be necessary. The deadline for the final report will be set by the faculty supervisor.
Site evaluation form. The Student Evaluation of Site form allows the student to provide feedback on the internship site's effectiveness in hosting a SLIS intern and to recommend the site’s continuance or discontinuance as an internship site.
Site supervisor's evaluation form. The Site Supervisor Evaluation form provides formal written feedback by the site supervisor on the student's internship performance. A portion of the student's grade will be based on this evaluation.
Additional requirements. In addition to the above, students may also be asked to submit supplemental materials to the faculty supervisor such as written reports, bibliographies or reading lists, portfolios, or samples of professional work.

These guidelines are adapted from: Association for Library and Information Science Educators, "Guidelines for Practices and Principles in the Design, Operation and Evaluation of Student Field Experiences in Library and Information Science" (1983), and revised March 1998 and February 2007.

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