LIBR 256
Archives and Manuscripts
Fall 2004

Instructors: Lori Lindberg and Debra Hansen
Lori Lindberg's E-mail

Debra Hansen's E-mail


Greensheet

Course Outline

Readings

 

GREENSHEET

Course Description

This course is designed as an introduction to the basic theories, methodologies, significant challenges, and opportunities relating to the management of records, particularly archival records, the practical administration of archives, and the institutions, programs, and associations that support this work. This course will provide a basic understanding of archives and archival work which will enable students to better understand the role of archives in the world of information management and enable them to perceive differences and similarities between archivists, manuscript curators, rare book librarians, public historians, librarians, and other information professionals. A short practicum at the end of the course will introduce students to some of the tools and materials used by archivists in processing archival collections.

The course will address the following key questions:

  • What are archives and why are they important?
  • What principles and concepts guide the work of archivists?
  • What are the basic components of an archival program?
  • How are archival records appraised, preserved, arranged and described, and made available for use?
  • What are the basic elements of a records management program and how does that impact archives?
  • What has been the impact of new information technologies on archival theory and practice?
  • What is the future of the archival profession?

Course Objectives

This course will:

  • Introduce students to the basic theoretical principles and methodologies and the various practices involved in administering archives and records management programs.
  • Provide a basic understanding of archival work so that students can make an informed decision about pursuing a professional career in archives.
  • Provide a basic understanding of the importance of records in the information age and of records management as an important tool and function in an archival program.
  • Provide a basic understanding of how new information technologies are transforming archival theory and practice and how archivists are attempting to meet this challenge.
  • Introduce students to the classic writings in the archives and records management professions.
  • Encourage students to begin thinking critically about strategies for managing the archival record in the modern information age.
  • Prepare students for internships in an archival repository and prepare them for more advanced classes or workshops in archival administration or records management.

This course satisfies the following objectives of the San Jose State University School of Library and Information Science:

  • Teaching students the major theories, important principles, and current practice in information management, including the selection, organization, storage, retrieval, dissemination and utilization of information resources.
  • Teaching students the major theories, important principles, and current practice in one or more specialized aspects of information management.
Required Readings

A selection of articles, book chapters, and websites will be assigned for each class session. These readings provide an introduction to the major theorists and important literature in the field of archival studies. They will be available as.pdf files under “Course Documents” on the LIBR 256 Blackboard site.

Please note: As you look through this list you may notice that many readings over the course of the term are selections from anthologies or books. You are encouraged to purchase these books as they are standard and/or classic texts in the field. Every archivist should have a personal professional library to support his or her own research and work. Ever dream of having your writing in American Archivist or Archivaria? Here’s the start!

Course Requirements

Issues Papers. Students will be required to write two short papers (6-7 pages) on topics provided by the instructors. APA format is required. Each paper is worth 20 points.

Midterm Exam. Students will be given a midterm exam that covers the history, theory, methodologies, and terminology presented in the course lectures and readings. The exam is worth 30 points.

Processing Practicum. Students will spend the final weekend working with a modest record collection. The purpose of this practicum is to give students experience applying archival theory and method to the processing of a real collection of documents. At the conclusion of the practicum, students will be expected to submit a completed finding aid describing the materials in their appointed boxes. Detailed instructions for this assignment will be provided. The processing practicum is worth 30 points.

Class Participation. Because this course is an intensive and each class session covers essential information about the archival field, it is imperative that students attend every class session in its entirety. Five points will be deducted from a student’s final point total for each missed class.

Late Assignments. Papers will be submitted at the start of the class session at which they are due. Late papers will have their scores reduced by 10 percent of the points possible for that assignment.

In keeping with SLIS policy, incompletes will be issued only for exceptional and compelling circumstances.

Grading & Due Dates

Assignment Points Due Date

Issue Paper #1

20

October 16

Issue Paper #2

20

November 6

Midterm Exam

30

San Jose: November 19
Fullerton: December 3

Processing Practicum

Finding Aid

30

San Jose: November 19-21
Fullerton: Dec 3-5

Fullerton: December 12

Final grades will be based on the following grading scale established for graduate students by San José State University. Grades below C will not be credited toward your MLIS degree.

100 – 97 = A
96 – 94 = A-
93 – 91 = B+
90 – 88 = B
87 – 85 = B-
84 – 82 = C+
81 – 79 = C
78 – 76 = C-
75 – 73 = D+

Academic Honesty

San Jose Staté University policies on academic dishonesty will be enforced strictly. Students who engage in plagiarism, cheating, or other types of dishonesty will receive an F for the course. For more information on SJSU policies, see http://www2.sjsu.edu/senate/S04-12.pdf.

Office Hours

Debbie Hansen: Wednesdays, 2:00 pm - 4:00 pm or by appointment
Lori Lindberg: By appointment

Contact Information

Lori Lindberg
Email: msarchive@yahoo.com

Debbie Hansen
Email: dhansen@slis.sjsu.edu
Office Telephone/Voicemail: 714/278-7288

 

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