LIBR 257
SEMINAR IN LIBRARY MANAGEMENT:
RECORDS MANAGEMENT
Summer 2003

Erlinda R. Compton
Ecomp51527@aol.com
Office (714) 744-5504
Home (714) 282-8585


Course Links

Assignments

 

  

GREENSHEET

COURSE DESCRIPTION: This course explores the role of records management as an adjunct to, and a diversification of, library and information management. Records Management is concerned with the life cycle of a record from creation until ultimate disposition, be it destruction or permanent archives.

COURSE OBJECTIVES: Upon completion of this course, a student should be able to:

• Complete a records inventory
• Classify documents within a variety of classification schemes
• Comprehend and design a retention schedule
• Manage a records department
• Provide records management services

This course addresses the first goal of the School to prepare students to function effectively as information management professionals by identifying the major theories and principles as well as current practice in one or more specialized aspects of information management.


TEXT: Please note – text are highly recommended but not required.

Information and Records Management, Robek, Brown and Stephens. 4th ed. Glencoe, 1995.

Professional Records and Information Management, Stewart and Melesco. 2nd ed. Glencoe, 2002.

GRADING:

Site visit 15%
Subject Report 15%
Case Study 30%
Take home final exam 40%


COURSE OUTLINE

Section I: Development of Professional Records and Information Management

A. History of Records Management - Pre- and Post-WWII
B. Role of Government Agencies in Development of Records Management
C. Transition of Records Management from Public Sector to Private Sector

Section II: The Records Cycle

A. Records Creation
B. Records Useful Life and Retrieval
C. Records Disposition and Destruction

Section III: The Records Inventory

A. Levels of Inventory
B. File Analysis
C. Record Types - Active, inactive, archival

Section IV: The Records Retention Schedule

A. Legal Requirements - Federal, state, local government
B. Industry Retention Recommendations
C. Disposition Decision - destroy or archive

Section V: Classification and Filing Systems

A. Alphabetic, Numeric, or Alphanumeric Systems
B. Other Systems
C. Indexing and Coding

Section VI: Records Storage Systems

A. Manual, hardcopy systems
B. Automated, electronic systems
C. Storage Media and Supplies

Section VII: Disaster Prevention and Recovery

A. Preparing the Disaster Recovery Plan
B. Planning for the Disaster
C. Disaster Recovery Resources

Section VIII: Managing a Records Department

A. Personnel Issues
B. Physical Plan
C. Professional Issues and Ethics


  

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It was last updated on March 25, 2003