LIBR 257 |
Erlinda R. Compton |
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GREENSHEETCourse Description This course explores the role of records management as an adjunct to, and a diversification of, library and information management. Records Management is concerned with the life cycle of a record from creation until ultimate disposition, be it destruction or permanent archives.
Course Objectives Upon completion of this course, a student should be able to:
This course supports the following SLIS objectives: This course addresses the first goal of the School to prepare students to function effectively as information management professionals by identifying the major theories and principles as well as current practice in one or more specialized aspects of information management.
Required Text: none Recommended Texts (if any)
Course Requirements: NOTE: Blackboard will not be used for this course. I. SITE VISIT A. Each student is required to make an appointment with a Records Manager in any type of organization or corporation. Arrange to spend two to three hours with the Records Manager talking about the position, touring the Records Department and observing the Records Manager at work. Professional courtesy is expected, as well as enthusiasm and attentiveness while on this site visit. Be certain that you send a formal thank you letter to the Records Manager after the visit thanking them for their time. B. After this information gathering visit, write a report on your discussion and observation of this particular records operation. Describe the various activities you observed, the Records Manager’s attitude about the position, what kind of training the Records Manager had prior to assignment to their current position, the types of records this organization maintains and the classification schemes used to organize them. Be sure to include everything that you found of interest, your opinions about what you observed, and any ideas you have about the relationship between Records Management as you observed it and the skills and concepts of Information Management. C. This is a formal paper, however, you may or may not have any references to the literature and the format can be any that you feel enhances the report.
II. SUBJECT REPORT A. This will be an oral and written report. You will have a maximum of twenty (20) minutes for the oral portion of your report. Visuals will be welcomed. You will be graded on you presentation techniques. Your written report should be between five (5) to ten (10) pages. This written report should be well documented, following the APA style. The report will be graded on content, style and grammar, organization and appropriateness of topic. B. To avoid duplication of subject matter, please e-mail me your chosen topic as quickly as possible (ecomp51527@aol.com). Topic assignments should be complete by the first class meeting. While allowing as much latitude as possible, it may be necessary to ask you to switch topics. The following are some suggested subject areas; since I will be approving the topics, feel free to suggest others not on this list.
III. CASE STUDY Presentations: July 17, 2004 A. At the first class meeting, the class will be divided into three case study teams. The teams will be assigned one of the following topics: 1) Disaster Recovery – Environmental; 2) Outsourcing Records Management services; 3) Moving a records center. Each team will develop for the case study a hypothetical situation based on known parameters. Each team should divide up the research necessary to prepare their written and oral presentation. Each presentation will include the following:
B. On the day of presentation, provide sufficient number of copies of the case study for each class participant. Presentation method is determined by your group, but the more involvement shown by individual members, the higher the grade. Class members will then participate by questioning the team and suggesting alternative actions. Case study grade will be based on composition, presentation, and peer acceptance of suggested actions.
IV. TAKE HOME FINAL EXAM Due: July 17, 2004 Class participants will receive the take home final exam at the first class meeting. Students should work on this exam throughout the course using all sources of information available. The exam can be turned in prior to the final class meeting. Exams will be returned by mail; please include a stamped, self-addressed envelope.
Grading
If you need any special consideration due to a disability, you need to register with the SJSU Disability Resource Center and notify the instructor by the second week of classes. All assignments submitted must be your own work. Sources must be properly cited in papers as specified in class. The San Jose State University regulations governing plagiarism will be enforced. Those regulations may be found at: http://info.sjsu.edu search option: Academic Dishonesty.
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