LIBR 257-10
Records Management
Summer 2007 Greensheet
Meredith R. Evans Raiford, Ph.D.
E-mail
Phone: (404)978-2057
Office Hours: Online (Please note: On EST)
| Greensheet Links Textbooks and Readings Course Requirements |
Resources Blackboard Blackboard Tutorials SLIS e-Bookstore |
Students must self-enroll for this course on Blackboard beginning May 23rd and no later than June 11th. The Blackboard access code will be provided after May 28, 2007 via MySJSU messaging.
Course Description
This course, Records Management is an introduction to the theories, methodologies, and technologies used in managing institutional information and records. Topics include the history of records management, the records' life cycle, record inventory and analysis, classification and filing, retention scheduling, equipment, and more.
Course Prerequisites:
LIBR 200, 202, 204
Course Objectives
At the completion of this course a student should be able to:
- conduct a simple records survey and appraisal
- classify documents in various schemes
- understand and use a records retention/disposition schedule
- discuss current issues in records management including enterprise content management, electronic records such as instant messages and e-mail, RFID and information security
- understand and address current issues in records management including ethics, electronic records issues, and appropriate professional preparation for the field of records management
- provide records management services and management duties
LIBR 257 supports the following SLIS Core Competencies:
- compare the environments and organizational settings in which library and information professionals practice;
- recognize the social, cultural and economic dimensions of information use;
- apply the fundamental principles of planning, management and marketing/advocacy;
- use the basic concepts and principles related to the creation, evaluation, selection, acquisition, preservation and organization of specific items or collections of information;
- understand the system of standards and methods used to control and create information structures and apply basic principles involved in the organization and representation of knowledge.
In addition, this section supports the following SLIS Core Competencies:
- demonstrate proficiency in the use of current information and communication technologies, and other related technologies, as they affect the resources and uses of libraries and other types of information providing entities
- contribute to the cultural, economic, educational and social well-being of our communities
Textbooks and Readings
Required Textbooks
The required textbooks for this course are:
- Robek, Brown & Stephens. (1995). Information and records management. 4th ed. Glencoe.
- Stephens, David O. & Roderick C. Wallace. (2003). Electronic Records Retention: New Strategies for Data Life Cycle Management. ARMA International.
Go to SLIS e-Bookstore.
Recommended Text
- Publication Manual of the American Psychological Association. (2001). 5th ed. APA.
Course Requirements
Assignments
The following will contribute to your final grade:
| Participation | 20% |
| Site visit | 25% |
| Subject report | 25% |
| Final Exam | 30% |
- Participation: due daily – last day to post response is clearly identified
Responses to the Discussion Board questions, to enrich the learning environment and to ensure that students are reading the assigned materials. - Site Visit: due June 25
Hands on experience to become more familiar with the position and skill set of Records Manager. Student is required to interview a Records Manager in any type of organization or corporation of interest and tour their department. The final product will be a formal written paper to include a description and analysis of the experience and thoughts regarding the relationship between records management and formal education. - Subject Report: due July 23
A formal written paper on a company, organization, or issue related to records management. This is a report based on your reading, interviews, or other information gathering to learn about the current trends and issues in this industry. - Final Exam: due August 6
A take home exam that can be done throughout the semester to be used as a learning tool as well as an assessment of the knowledge the student gained.
All formal reports should be typed/printed in Times New Roman size 12-font and double spaced. References should be done in APA style. Grammar, punctuation, spelling, organization, and appropriate graduate level writing are expected. Additional guidelines and details will be provided.
Course Calendar
A detailed course outline is provided and posted on Blackboard. It contains a list of lectures and readings to review each week.
All dates are subject to change with fair notice.
Grading
Grading criteria include: Following directions and asking questions in a timely fashion, completing all work on time and at an acceptable graduate level, showing evidence in your work of critical thinking skills and learning (integrating reading, prior knowledge, and new information). No Incompletes will be given except for devastating illness or circumstances late in the semester.
Grading Scale
The standard SJSU SLIS Grading Scale is utilized for all SLIS courses:
| 97-100 | A |
| 94-96 | A- |
| 91-93 | B+ |
| 88-90 | B |
| 85-87 | B- |
| 82-84 | C+ |
| 79-81 | C |
| 76-78 | C- |
| 73-75 | D+ |
| 70-72 | D |
| 67-69 | D- |
| Below 67 | F |
Late Assignments
Late assignments are discouraged. A grade for a late assignment will be lowered by a whole letter grade each day it is late.
Missing Assignments
A missing assignment will receive no credit at all.
Academic Integrity
Your own commitment to learning, as evidenced by your enrollment at San José State University, and the University's Academic Integrity Policy requires you to be honest in all your academic course work. Faculty members are required to report all infractions to the Office of Student Conduct and Ethical Development. The policy on academic integrity can be found at http://sa.sjsu.edu/student_conduct.
Reasonable Accommodation of Disabilities
If you need course adaptations or accommodations because of a disability,
please e-mail me as soon as possible. Presidential Directive 97-03 requires
that students with disabilities register with the Disability Resource Center
(DRC) to establish record of their disability.
No matter where students reside, they should contact the SJSU DRC to register. The DRC Web site: http://www.drc.sjsu.edu/
One Washington Square - San José, California USA, 95192-0029
Phone: 408-924-2490
Contact the webmaster
