LIBR 266-12
Collection Management
Fall 2004

Brenda H. White, Ph.D.
E-mail
Office location: PO Box 912
Minerva, NY 12851
Phone: 518-251-4398

GREENSHEET

Welcome
I am pleased to have you as a student in this section of collection development. I hope you will enjoy the class and find it a doorway to fascinating aspects of librarianship.

Taking a course largely online may be a new experience for you. This will be my second experience teaching online and I continue to learn new ways to use the technology. Together we can make this a positive and rewarding adventure. We will meet face-to-face on September 12, but we will begin our journey together earlier, in August.

We will be using Blackboard to send assignments, post messages and participate in discussions. (You can find information about Blackboard in the “Tools” section.) Be sure you are registered on Blackboard no later than August 25, 2004. In the meantime, you can familiarize yourself with this page and Blackboard. Pay special attention to the calendar which lists everything you need to know. Use it to keep track of weekly assignments and other expectations.

• Study of collection management in all types of libraries and information centers.
• Includes analysis of information needs, criteria for selection, collection use evaluation, and resources for collection development.

Course Objectives
This course supports the following SLIS objectives:

Know and be able to identify the major theories and important principles as well as demonstrate current practice in:

• Information management, including the selection, organization, storage, retrieval, dissemination, and utilization of information resources
• Advocacy and leadership for citizen access to information

Upon completion of this course, the student will

• have adopted an actual collection or collection segment;
• know the community/curriculum it serves;
• studied, built, and/or created collection analyses for the formation/management/evaluation of the collection;
• created a collection map for the collection;
• evaluated how well the collection meets the needs of its users;
• created a proposed collection map with an accompanying budget.
• created an acquisition system to see that the collection develops as planned;
• studied the costs of information delivery in various formats;
• created an annotated bibliography of materials to be added to the collection;
• created a system for resource sharing; and
• confronted the major issues in collection development at the millennium such as:
  • censorship
  • preservation
  • technology and collections
  • resource sharing
  • the Internet
  • digital libraries
    

Required Texts
Evans, G., Edward. Developing library and information center collections (4th ed.). (2000).Englewood, Colo. : Libraries Unlimited.

Loertscher, David V. (1996) Collection mapping in the LMC: Building library media center collections in the age of technology. San Jose, CA: Hi Willow Research & Publishing .

Publication manual of the American Psychological Association (5th ed.). (2001). Washington, DC: American Psychological Association .

Recommended Texts
Loertscher, David V. and Woolls, Blanche. (1999). Building a school library collection plan: A beginning handbook with internet assist. San Jose, CA: Hi Willow Research & Publishing.

Richards, Daniel T. and Eakin, Dottie. (1997) Collection development and assessment in health sciences libraries. In A Bunting (Ed.) Current practice in health sciences librarianship, vol 4. Chicago: Medical Library Association and Scarecrow Press.

VanOrden, Phyllis J. and Bishop, Kay. (2001) The collection program in schools: Concepts, practices and information sources (3rd ed.). Englewood, Colo.: Libraries Unlimited.

Calendar – posted on Blackboard
Please note introduction due August 26.

Course Requirements

• You must self enroll in the Blackboard section of the course by August 25, 2004. Discussion groups, office hours and virtual classroom sessions will take place there. Assignments, calendars and some course documents will be posted there.
• Major project – an eleven chapter “book,” 70% of the course grade
• Introduction – “Who We Are,” .5% of course grade
• Participation in class meeting and online sessions, collaboration with classmates, 9.5% of course grade (See Calendar on Blackboard)
• Readings – building your knowledge base, 20%

Assignments are detailed on Blackboard.

Tools:

1. If you need the Microsoft Office Suite, it is available to both Fullerton and SJ students. Please read more about the offer at the school web site:
http://slisweb.sjsu.edu/ecommunication/homecomputing.htm#office
You may also use AppleWorks (or Claris, whichever it is called now).

You will need to develop the skills of word processing and be able to include charts, graphs, and decorative elements in your book. Many students in the past have used color graphs and charts to enliven the text. A package such as Microsoft Office will have spreadsheet and graphing tools that can be used and integrated into a word processing document. If you do not now have these skills, you may wish to have a friend help and give advice at the appropriate times. If you do not have Microsoft Office for pc or Mac, check the bookstore for purchase or rental of the software.

2. Here is how to register for Blackboard.
Note: if you already have an account on Blackboard (tigris) then do step 1 and then skip to step 5
1. Access the web site: http://tigris.sjsu.edu
2. First create yourself an account. It will ask you for personal information. Put in your address and telephone number where you can be reached (sometimes your instructor needs to contact you.) You can lie about your age.
3. Create your own user name and password (write this down!!!!!)
4. Finally, submit this information. Now you have an account.
5. Now find the Courses tab and "browse the course catalog"
6. Find the 266-10 course and to the right click "enroll." You are in!
7. Content and communications for this course will occur through Blackboard on tigris.
8. You will always enter through tigris. For those enrolled in Blackboard in previous semesters, do not go to blackboard.com. We are serving out Blackboard from SLIS now and so access should be instantaneous.

Finding your groups for group discussion.
After you are enrolled on blackboard and your instructor has put you into a group, you can begin group discussions. To find these discussions, sign onto Blackboard, click the communication button, then click the group pages button, then find your group and click on that, and then at the bottom will be the options for group discussion, group email, group virtual chat, and group file transfer. If you have trouble, email your instructor telling what group you would like to be in, since the instructor has to do this for you.

2a. Also, be sure you are on SLISADMIN so you can get all official messages from the School. For the directions for subscribing, go to http://slisweb.sjsu.edu/ecommunication/electroniclists.htm#subscribe

3. Send your chapters to the instructor through the Blackboard digital drop box.

First, Go to the Blackboard Digital Drop Box in the "tools" tab.

Access the "tools" button in the left hand list of functions. Then choose digital drop box.

Second, Use the "add file" button and complete the form including attaching your file.

The "Add File" button will only save the file in the Student Dropbox but will not send it to the instructor. You should include in the name of your file your name and some indication of the version, such as "Ch One, 1st" or "Ch One, 2nd" so that you can identify the file you want to send. An example of a useful file name is “White Ch 1.”

Third, Click "send file" button and send the appropriate chapter to the instructor.

Notice that the "select file" is a drop down menu. Included are the files that you added to the digital drop box, using the add process. (Use the title and file section only if you are uploading a new file.) The comments section should include information for the instructor, a log of the status of the reading and revision of your work – chapters completed, revised, approved, or any information you want me to have.
.
Use the "submit" button to send your file to the instructor's folder.

If you want to convert to pdf files, follow these instructions:

You can do this a several ways:

1. If you own the full Adobe Acrobat 4.0, 5.0 or 6.0, in either PC or Mac versions, you can follow the directions and convert your files to pdf and then send those new files through the drop box in Blackboard.

2. If you do not have those programs, SLIS has a contract with Adobe to let you convert files using a program on our server. Here are the directions: You may create your assignments in any of the following formats: Microsoft Office, Microsoft Publisher, Microsoft PowerPoint, Microsoft Excel, Rich Text format, plain text, Adobe Illustrator, Adobe InDesign, Adobe Framemaker, Adobe Pagemaker, Adobe Photoshop, Corel Word Perfect, Postscript, Image formats: gif (.gif), bitmap(.bmp), jpeg (.jpg), png (.png), rle (.rle), and tiff (.tif).

Now you are ready to convert your file to an Adobe PDF File. Here is how:

• Log onto http://createpdf.adobe.com
  • User name: assignment
  • Password: use SLIS ID and password to view this password
• Now you see the screen "Create Adobe PDF Online.”
• Click on "Convert a File"
• In box one optimize for "screen"
• In box two, browse to find your file on your hard drive.
• Ignore box three
• In box four, select: "Wait for PDF conversion in browser"
• Click on "Create PDF" button
  
  It will work away depending on the size of your file and then you will get a screen showing its status/progress. Eventually you will get a "conversion successful" screen. Now click on the "View PDF" button.
• The document will now appear in Acrobat Reader.
• Now save this file to your hard drive by clicking on the floppy disk icon on the top toolbar in Acrobat Reader.

2a. (if 2 above does not work) Learn how to send an attachment on email to your instructor :

To test this out, create a word processed file, a database file, and/or a spreadsheet file; name it and save it on your hard drive. The content is the word hello repeated in Bold, Italic , plain text, large letters, small letters, with a footnote. That should test almost anything you need to send. Now you are ready to attach your test to an email message. Go into your email program and send a message to brendaw@slis.sjsu.edu with "attachment test" in the subject line. In the body of the message tell me that it is your 266 attachment test and then tell me what word processor, database, or spreadsheet you used and what platform you are on. Then using the directions of your email program, attach the “hello” message. When I email you back saying that the test has been successful, you are home free. Just keep trying until we are in successful communication. If you don't have a good email program, you might try downloading Eudora Light for free at http://www.Eudora.com and see if it will work. There are several new versions of Eudora and the instructor strongly recommends that AOL users set up a Eudora account. The instructor encourages everyone to use Adobe Acrobat 5.0 or higher (the full program, not the free download reader) to send attachments. You should use either Microsoft Word or AppleWorks (ClarisWorks) files on either Mac or PC.

Now you can put this file into the digital drop box or send this document as an attachment to an email message to your instructor or to anyone else you please. With email it is important to remember to include your name/subject so that the instructor understands who sent the file and what it is. Digital drop box includes this information automatically using the data you enter. However, the file name should always include your name and the chapter it represents.

2b. Remember to always back up your work. Every semester someone looses all the work and must start over again. Be cautious. Expect the unexpected. Back up your work to some external format (floppies, CDs, zip files, whatever).

3. Learn how to read the library articles on SLIS electronic reserve:

Using Adobe Acrobat Reader

Download Adobe Reader for pdf files if it is not already on your computer. This will gain you access to professional articles in the pdf format. PDF stands for Portable Document Format. Any document created by any software can be converted to a pdf file, preserving its original content, layout, and color. These files are viewable with the Adobe Reader. You can download Adobe Reader free at Adobe's web site. Be sure to take note of the name of the file you are downloading. After download, look again at the instructions on Adobe's download page. There are a few more steps for installation.

Adobe Reader Download -- http://www.adobe.com/products/acrobat/readstep2.html

The instructor recommends that you own a copy of Adobe Acrobat 6.0 full version. SJSU and Fullerton bookstore prices are usually the best

In Adobe Acrobat 6.0 full version, you can open and copy a full web site to your computer (find the open command). Acrobat asks you how many levels you wish captured. The instructor thinks two will be enough (not sure - someone check this out and tell everyone else)

4. Get the password from your instructor for the SJSU Library electronic reserves for this class :
The School of Library and Information Science maintains a small virtual library for articles that instructors wish their students to read. This is like an electronic reserve reading room. The articles are available only to those students who are enrolled in the course. The password will be sent to those students enrolled officially in the course and will be sent to those enrolled on Blackboard. If you miss this, email the instructor to get the password. You will not be able to read copyrighted articles on electronic reserve from San Jose State University Library unless you have this password.

Remember as a student, you pay fees to the San Jose State University Library and thus have access to their collections, both print and electronic. Do connect to a link especially created for distance students at:
http://www.sjlibrary.org/services/distance/index.htm

SJSU's King Library homepage http://sjlibrary.org

5. Learn how to access the SJSU Library through the Proxy Server.

Directions for access to the University libraries are available on the SLIS web page (http://slisweb.sjsu.edu/). Choose either King Library or Pollak Library and follow the links to the information you need.

6. Learn to post to the whole class Discussion Group .

On Blackboard, go to the "discussion board." This is a whole class area. four forums have been set up. They are Who We Are, Microsoft Office PC tip forum, the Microsoft Office Mac helps and the AppleWorks help forum. Chose one of the three help forums in which to participate.
These forums are places you can ask questions and respond to others' questions regarding using these essential software products. You should read the postings and respond at least weekly. This is an asynchronous (not at the same time) discussion. This is not a chat room, so you can post your comment any time of the day or night.

7. Use the small group discussion group pages.

Discuss issues and problems related the chapters on which you are working. Access the group’s discussion boards by first selecting the "groups" button, then the group to which you are assigned. You will use the groups to discuss and help one another with the themes of the course: reading, technology, and the chapters on which you are working. Read and respond to these group discussions at least once weekly.

Now you should know how to communicate with the class and the instructor and class members in various ways. All will be important in this web-assist environment.

8. Using the Streaming media on the web site.

I may be linking you to narrated PowerPoint slide presentations linked to each chapter's suggested resources. You will need Real Player on your computer to view them. Real Player is a free download.
See this page for download instructions:
http://slisweb.sjsu.edu/ecommunication/realplayer.htm

Communication
Office Hours are available in the Virtual Classroom 30 minutes prior to and for 30 minutes following scheduled sessions. Please request an appointment in advance. Additional office hours sessions may be arranged if needed.

To reach me by email, use email in Blackboard or this email link

You may also phone me at 518-251-4398. Remember the time difference. The east coast is 3 hours later than the west coast. Nine pm your time is midnight my time, so do not call later than 7pm your time.

Grading
It will be possible to earn a total of 100 points for the assignments for this course. Grades will be assigned based on this range.

A (95-100)

A- (90-94)

B+ (88-89)

B (85-87)

B- (80-84)

C+ (78-79)

C (75-77)

D (65-74)

F (Below 64)

I will be following the University protocol:

LETTER GRADES

Provisions for a disability

If you need any special consideration due to a disability, you need to register with the SJSU Disability Resource Center and notify the instructor by the second week of classes.

Plagiarism

All assignments submitted must be your own work. Sources must be properly cited in papers as specified in class. The San Jose State University regulations governing plagiarism will be enforced. Those regulations may be found at: http://info.sjsu.edu search option: Academic Dishonesty.

SJSU Academic Integrity Policy
http://www2.sjsu.edu/senate/S04-12.pdf

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