Adding and Dropping Classes
Students need to pay careful attention to Add and Drop deadlines each semester. These dates are posted on the SLIS Master Events Calendar.
Open Registration
Before classes actually begin, students add and drop classes using the MySJSU web site at my.sjsu.edu/. No permission codes are needed during this "open registration" period. For more information and for dates, read our SLIS Registration Process.
Late Registration
Late Registration begins on the first official day of the semester. Late Registration ends on different dates for adds and drops. These dates are posted on the SLIS Master Events Calendar.
To add a class after open registration ends
You must obtain a permission number from the instructor. Instructors may choose not to accept new students once the semester has begun. If the instructor does give permission and e-mails you a permission code, use the MySJSU web site to add the class. A tutorial at my.sjsu.edu/docs/sa/self_service_student/BPG_SR_SS_Add_Classes.pdf [PDF] explains how to add a class using a permission code. The deadline for adding a class in this manner is the 14th business day of instruction in any semester.
To drop a class in the first two weeks of the semester
You drop a class until the drop date by using the SJSU MySJSU web site. A tutorial at my.sjsu.edu/students/help/QR_SR_SS_Drop_Class/ explains how to drop a class on the MySJSU web site.
To drop a class after the first two weeks of the semester
The deadline for dropping a class (without a "W") is posted on the SLIS Master Events Calendar. After that date, a grade of "W" will be recorded for a dropped class and you must show serious and compelling circumstances for dropping the course.
Regular Session Late Drops
Read the Late Drop Policy on the SJSU web site. Then fill out the Petition for Graduate Course Withdrawal form [PDF] paying particular attention to the categories of acceptable extenuating circumstances and required supporting documentation needed to drop your class for "serious and compelling reasons".
Do not try to obtain signatures. Submit the form and supporting documentation to Scharlee Phillips by fax at (408) 924-2476. She will obtain the necessary signatures and forward the paperwork.
Special Session Late Drops
Go to the Special Session web site at special.sjsu.edu/. Fill out the Late Drop Petition. You can find the requested 5-digit Course Code by looking in the third column of the table on our SLIS Class Schedules. Do not obtain the instructor signature or send the form and supporting documentation to Registration Services yourself. Instead, submit the form to Scharlee Phillips via fax at (408) 924-2476. She will obtain the necessary signatures and forward the paperwork.
Refund Policy
Late Adds and Late Drops incur penalty fees. The amount of the penalty fee will depend on how far into the semester the student attempts to add or drop a course. The longer a student waits to drop a course, the greater the risk is that student will receive little or no refund. There are different refund guidelines depending on whether you are in Special Session or Regular Session.
Regular Session Refunds: See the SJSU refund policy.
Special Session Refunds: See the Special Session web site for their Refund Table or phone (408) 924-2670 for refund policy information. If you are eligible to apply for a refund, fill out the Financial Petition Form [PDF].
If you have questions, please contact Amanda at the SJSU Bursar's Office at (408) 924-2417.
Withdrawal
If you decide not to attend and are already enrolled in classes, be sure to drop those classes before you leave. If you do not drop classes, you will receive a grade of "U" which later turns into a grade of "F."
Withdrawals after the second week of instruction are approved only for serious and compelling reasons.
Regular Session Withdrawals
If you must withdraw, sign and submit the Petition for Graduate Course Withdrawal [PDF] form. Do not try to obtain signatures. Submit the form and supporting documentaton to Scharlee Phillips via fax at (408) 924-2476. She will obtain the necessary signatures and forward the paperwork.
Special Session Withdrawals
Go to the Special Session web site at special.sjsu.edu/. Fill out the Late Drop Petition. You can find the requested 5-digit Course Code by looking in the third column of the table on our SLIS Class Schedules. Do not obtain the instructor signature or send the form and supporting documentation to Registration Services yourself. Instead, submit the form to Scharlee Phillips via fax at (408) 924-2476. She will obtain the necessary signatures and forward the paperwork.
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