San José State University

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SLIS Home – San José Gateway Ph.D. – Application Process

San José Gateway PhD Program

Application Process

  1. Potential PhD candidates will consult with SJSU supervisors discussing research topics. SJSU supervisors and the San José State University coordinator and pre-admissions committee will identify candidates suitable to apply for the PhD program. These applicants will be contacted and invited to continue with step 2 of the application process.

  2. Potential PhD candidates need to complete the Application for Admission to QUT as an International Student in a Research Program (FR Form) [pdf; 4 pages]. The form should be sent to:

    Higher Degree Research Team
    Faculty of Science and Technology
    2 George Street
    O Block Podium, Level 4
    Brisbane, Qld 4000, Australia
    Tel: 07 3138 4783
    Fax: 07 3138 2703
    Email: fast.hdr@qut.edu.au

    When completing the form the candidate should note the following points:

    • List the proposed month of entry as 'August'.
    • DO NOT complete Section 5 Current Visa Status as this section only applies to international students who will be residing in Australia for the duration of their PhD studies.
    • DO NOT complete Section 8 Scholarship Applications as SJSU PhD candidates are not eligible for these scholarships.
    • The SJSU supervisor may be listed in Section 9 as one of the two academic referees.
    • Please submit certified copies of academic transcripts as original copies will not be returned.

    The form should be accompanied by a Proposed Research Program statement of 500 words (see Section 3 Proposed Research Program). The statement should include the name of the SJSU supervisor.

    All applications must be submitted to fast.hdr@qut.edu.au by 1 March 2012.

  3. The submitted FR Forms will be sent to QUT International Student Business Services for processing. In addition a copy will be sent to Dr Helen Partridge in the Faculty of Science and Technology for reviewing and nomination of a suitable QUT Principal supervisor.
  4. Once Principle Supervisors have been nominated for each candidate, the forms are sent to the Director Research Studies, Faculty of Science and Technology, for signing and approval.
  5. QUT's International Student Business services are contacted and provided advice on whether the applications meet the Faculty entry requirements into the PhD program.
  6. The potential PhD candidate will receive an email advising them that they have been approved by the Faculty for entry into the PhD programme and that an official letter from the university will be sent to them shortly. The email will also include a copy of the Enrolment Form. Potential PhD Candidates should complete and return this form as soon as they can to fast.hdr@qut.edu.au .
  7. QUT International Student Business Services will send a letter of offer to the candidates. This will take place between 6 to 8 weeks after the candidate has submitted their application. This letter will include the candidates QUT username and password which will grant access to the QUT systems (i.e. QUT Virtual, library databases). To accept the offer, the candidate completes the paperwork provided in the letter, returning it to QUT International Student Business Services (contact details will be provided in the letter). The candidate must state that their date of commencement will be 1 August.
  8. Once the Faculty has received the Enrolment Form for each candidate the form is sent to QUT Research Students Centre where students' enrolment is entered into QUT Virtual1. The candidate will receive an email advising them that their enrolment has now been processed and finalised. The candidate can commence using their QUT username and password once they have submitted their letter of acceptance and paid their fees (please note this access usually takes at least 24–48 hours to come into effect). Please note the sooner the Faculty receives the completed Enrolment Form the sooner the candidate's enrolment is finalised and access to the QUT systems can be granted.
  9. Students who have accepted their offer of a place in the PhD programme will receive a welcome email from Dr Helen Partridge. This email will remind the students to complete and submit their Enrolment Form and will provide information on the orientation week taking place in August and other important information the candidate may need to commence their PhD programme.

1QUT Virtual is a "portal" to all the information each student will need to successfully study at QUT. It provides access to your enrolment information, fees and all personal information.

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