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Graduation Application Process and Forms

All students must complete and submit two required SJSU forms by the posted deadlines for the semester you plan to graduate. The first form is the Candidacy Approval form; the second is the Application for Award of Master's Degree form.

The Candidacy Approval form is due approximately 4–5 months before the beginning of the semester you plan to graduate; the Application for Award of Master's Degree form is usually due at the start of the semester you plan to graduate. It is your responsibility to keep track of these deadline dates and submit all forms before the deadline for that form. These deadlines are set by the University and are not flexible. There is no recourse for a missed deadline. Missing a deadline means that SJSU will delay your effective graduation date to a future semester.

***Please read carefully the information below. The two required forms are submitted differently to different offices.***

Also make sure to go to the Graduate Admissions and Program Evaluations office (GAPE) site at sjsu.edu/gape/ and read the Current Students/Steps for Completing Your Master's Degree and the Frequently Asked Questions sections for more information about acceptable grades, required academic standing, transcripts, diplomas, etc.

  1. Candidacy Approval Form

    Submit your Candidacy Approval form to SLIS via ANGEL. Do Not FAX to SLIS — FAXes will not be accepted.

    DUE to SLIS one week BEFORE the GAPE deadline (for May 2010 graduation, submit to SLIS via ANGEL by September 24, 2009. For August 2010 graduation, submit to SLIS via ANGEL by February 5, 2010)

    How to Fill Out:

    See Candidacy Approval form instructions for details on how to fill out this form online and save it to your computer for uploading to ANGEL.

    How to Submit:

    1. Log in to your ANGEL account.
    2. Click on Find a Course.
    3. In Keyword Search box type: Candidacy.
    4. Enroll in this site; no PIN required. Follow the instructions in the Forms Drop Boxes tab to upload your correctly named file to SLIS.

    You only submit this form once.

    This form is formally called the Departmental Request for Candidacy and Graduate Degree Program, and tells SJSU that your department is advancing you for review for candidacy for a graduate degree.

    SLIS sets the due date a week prior to the GAPE due date because we review each submitted form, have it signed by the SLIS Coordinator of Admissions and Academic Advising, and submit it in hardcopy to the Graduate Admissions and Program Evaluations office (GAPE) by their posted deadline. Students do not need to have their own advisors sign this form; the SLIS office obtains all necessary signatures.

  2. Change in Planned Courses?

    Note: If you submit the Candidacy Approval form and then decide to take different classes you must fill out, save, and submit the Course Substitution Form (also known as the Request for Course Substitution in Master's Degree Program form) via the same ANGEL site.

    If you have taken different classes and need to submit this form, make sure to submit it before you file your Application for Award of the Master's Degree form with the GAPE office.

    How to Submit Course Substitution Form:

    • OPEN the Request for Course Substitution in Master's Degree Program [PDF].
    • TYPE directly into the form you see displayed on your computer screen.
    • SAVE AS [YOURLASTNAME_YOURFIRSTNAME_STUDENTIDNUMBER].pdf.
    • SAVE TO your desktop/your computer.
    • LOG INTO your ANGEL account.
    • OPEN your Candidacy “course” in ANGEL.
    • CLICK ON the Candidacy course’s Forms Drop Boxes tab and follow the instructions on how to upload your Course Substitution Form.

    3. SLIS will download your Course Substitution Form from ANGEL, obtain necessary signatures, and forward it to Graduate Admissions and Program Evaluations (GAPE).

  3. Application for Award of Master's Degree Form

    DUE to GAPE by the posted deadline (for August 2009 graduation, due by June 8, 2009; for December 2009 graduation, due by September 21, 2009. For May 2010 due by February 15, 2010. For August 2010 due by June 7, 2010). Do not send form to SLIS.

    The Application for Award of Master's Degree Form [PDF] (GAPE web site) is how you apply to SJSU for graduation.

    For the Planned Graduation Date, use the official end–of–semester (GRADES DUE FROM FACULTY) date from the SLIS Master Events Calendar. For example, for a Spring 2009 planned graduation, the Planned Graduation Date entered should be May 27, 2009.

    How to Submit:

    Regular and Special Session students: Mail or FAX the completed form to Graduate Admissions, attn: Vicki Robison, as follows:

    FAX: Graduate Admissions & Program Evaluation, 1-408-924-2477. Attn: Vicki Robison.

    Mail:
    Attn: Vicki Robison
    Graduate Admissions & Program Evaluation
    San José State University
    One Washington Square
    San José, CA 95192-0016

    Keep a copy of the form and a record of when you mailed or faxed it to Graduate Admissions & Program Evaluation

  4. Changing graduation date

    If you change the date you plan to graduate and have submitted an Application for Award of Master's Degree form, you must submit a Reactivation form [PDF] and pay $10.00.

    Regular and Special Session students: Make 2 copies of the Reactivation form. Mail the original completed Reactivation form with a check for $10 to the Bursar's Office:

    Bursar's Office
    San José State University
    One Washington Square
    San José, CA 95192-0138

    FAX one copy of the Reactivation form to Graduate Admissions & Program Evaluation, attn: Vicki Robison, at 1-408-924-2477.

    Keep one copy of the Reactivation form and a record of when you mailed it to Bursar's Office.

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