All San José Gateway PhD students must attend two residencies annually. Upon acceptance, incoming students should begin planning their attendance at the San José State University Summer Residency (August 5-9 in 2013). Students can choose from a variety of accommodations – the University maintains a list of hotels close to the university, and dormitory-style rooms are available on campus in the summer.
The summer residency serves as an orientation and working session for incoming students. Normally, sessions are held on topics such as academic expectations, developing relationships with supervisors and other faculty and students, and advancing Stage 2 proposals and other student work. All San José Gateway PhD program faculty are in attendance for the summer session.
Several weeks in advance of the residency, San José State University faculty contact all doctoral students to inform them of the residency schedule of events. Typically, students can expect to start the residency early on the first day of the week and wrap up by lunchtime on the fifth day. The schedule will also list specific required advance preparations for students entering the program, as well as those in their second year and beyond. Questions can be directed to supervisors or Dr. Hirsh.
Monthly Collaborate Virtual Meetings
After the residency, students must attend monthly virtual meetings with all members of the San José University cohort. The sessions are held via Collaborate software and run about two hours. The monthly meetings schedule is set twice annually to accommodate student and faculty schedules.
These meetings fulfill a variety of purposes. While students have regular contact with their supervisory team, the Collaborate sessions allow for the development of the full research community. One of the strengths of the program is the access students have to all San José Gateway PhD program faculty at both San José State University and Queensland University of Technology. The monthly meetings are an opportunity for students to get feedback from and participate in discussions with their student and faculty colleagues. Typically, students will be required to submit a work-in-progress report in advance of each meeting that relates to their upcoming milestones.
There are three major milestones in the program:
- Stage 2
- Confirmation of Candidature
- Final Seminar
Stage 2 is due within six months of beginning the program and acts as an early outline of the research proposal for supervisors and other QUT faculty.
The Confirmation of Candidature seminar is held within the first two years of the program. Students' confirmation panels ensure appropriate research and writings skills are being exhibited and a rigorous research proposal has been developed before allowing the student to move ahead with their full study.
The Final Seminar is scheduled once students' supervisors have approved the draft dissertation. Students present their work to the public and an international panel either virtually via Collaborate or in-person during the Summer Residency in San José, California.
Unlike the North American dissertation defense, the student must satisfy the Final Seminar panel and then lodge their work with an additional external examination team. The final examination team typically reports back to the student's principal supervisor within three months of lodging. After all revisions are made to the satisfaction of the examination team, the student may submit the dissertation to Research Degrees Committee for final decision. A successful recommendation from Research Degrees Committee leads to the award of the degree from the University Academic Board.
For an overview of the major milestones in the program, see the Functional Overview of the program.