Creating an Elluminate Session
These are the steps to create a group meeting in Elluminate:
- Go to the SLIS home page and click the "Elluminate" link in the upper left of the screen. Or go directly to https://nexus.sjsu.edu.
- In the upper right corner of the Elluminate Live! Manager page login using the username and password assigned for the class.
- Midway down the screen, find the link that says, "Create a new session." Click on the link.
- Fill in the details of the meeting. Notice that each area can be expanded by clicking the "+" sign next to the heading. These instructions cover only the areas you need to get going.
Area 1. Session Identifier
Session Name: Begin your name with the word "Student" then include the name of the instructor and the course number, and probably finish with your group name or your own last name.
For example: Student - LIBR 200-01 - Reading Group
Area 2. Session Schedule
Start Date/End Date: Either click in the fields or use the calendar icons next to the fields. Either action makes the point-and-click calendar appear.
Time: you have to click in the time fields (all times are PST).
Early Session Access Time: the default on this pull down menu is 30 minutes but you can change it to None, 15 Minutes, 45 minutes or 60 minutes.
Repeat Session: For creating daily, weekly or other recurring meetings. The default is Never Repeats.
NOTE: If you DO select one of the recurring meeting options (Daily, Weekly, Monday through Friday, MWF or T,TH) you will have to fill in additional fields that will appear onscreen. Pay attention to the defaults:
Repeats On: The default for this is actually the day you create the meeting. If you want to meet weekly, say, on Saturdays, make sure this day of the week is selected.
Repeat Every: The default for weekly meetings is every "1st" week, which means each week.
Repeat Until: The default will be the date you schedule for the first meeting. Use the point-and-click calendar to select the last meeting date.
Area 3. Session Access
Display Session on Public Page: Leave this checked
Leave this box unchecked DO NOT USE!: This is a session restriction box. Checking it allows only invited participants to attend. By default, not checked.
Session Password: Assign the group's meeting password. Remember that passwords are case-sensitive.
Area 4. Session Moderators & Participants
Make Everyone Moderator: By default this box is not checked. Checking it means that every participant will be automatically granted moderator status. (See the link at the bottom of this document for a link to SLIS Moderator Tips.)
User Search/Search For/Available Invitees: This section is for adding participants with moderator accounts. You will not need to use it.
Area 9. Session Recording
Session Recording: Pull-down menu for starting the recording automatically upon entry. The default is manual.
NOTE: When automatic recording is used, the recording cannot be stopped or paused during the session.
- Click "Create" in the bottom right corner of the screen
On the next screen you'll see your meeting information and links to join the session or add it to your desktop calendar client. Read carefully and be sure all the information appears as you want it.
Sharing the Link with Others
You can simply copy the link and paste it into an e-mail message to share it with others. Remember to include the password in your message.
Alternatively, you can click the "Send email invitations" link to get all the information in an easy to copy and paste format. Do not plan to use this tool to actually send the emails, though. You should use your regular e-mail account to send the messages to other students.
Hit the "Cancel" button.
Another way that the members of your group can join the session is by going to the Elluminate Live! Manager at https://nexus.sjsu.edu at the appropriate time and clicking on the meeting link there.
Editing a Session
If you need to go back and make edits to your session settings:
- Go to https://nexus.sjsu.edu
- Login in the upper right of the page
- Use the calendar to browse to the date of your session
- Find your session listing and click on the pencil icon to the left of the words
- You'll be able to make your changes (meeting name, time, date, add a moderator, change the boundary time, etc.).
- Save your changes by clicking the "Update" button.
IMPORTANT: Since everyone in your class will be using the same moderator login information you will see the pencil editing icon for meetings that others in your class have created. BE SURE you are making changes to the correct meeting. Don't make changes to the meeting another person set up.
Moderator Resources
- Visit the SLIS Moderator Tips page to learn how to do almost anything that comes with moderator privileges.
- Check out all of the links available from the Student Guide to Using Elluminate.
- View this 17 minute tutorial, Getting Started With Elluminate.
Comments about the instructions on this page? Share them with the page author.
One Washington Square - San José, California USA, 95192-0029
Phone: 408-924-2490
Contact the webmaster
