All students must complete and submit two required SJSU forms by the posted deadlines for the semester you plan to graduate. The first form is the Candidacy Approval form; the second is the Application for Award of Master’s Degree form. Make sure you read and understand the instructions for the two separate forms since they will be submitted differently to different offices.
The Candidacy Approval form can be submitted at any time after you have completed nine units. The deadline to submit is approximately 4–5 months before the beginning of the semester you plan to graduate. The Application for Award of Master’s Degree form is usually due at the start of the semester you plan to graduate. It is your responsibility to keep track of these deadline dates and submit all forms before the deadline for that form. These deadlines are set by the University and are not flexible. There is no recourse for a missed deadline. Missing a deadline means that SJSU will delay your effective graduation date to a future semester.
See the left menu for directions on filling out both forms and submitting them.
Video Overview of the Graduation Process
Also make sure to go to the Graduate Admissions and Program Evaluations office (GAPE) site at sjsu.edu/gape/ and read the Current Students/Steps for Completing Your Master’s Degree and the Frequently Asked Questions sections for more information about acceptable grades, required academic standing, transcripts, diplomas, etc.
Per the office of Graduate Admissions & Program Evaluations (GAPE), it takes a while following graduation to have degrees posted to transcripts. You will receive an email from GAPE when your degree has been awarded and posted on your transcript. Calling the GAPE office staff before then slows down the process for everyone and does not result in your own degree getting posted more rapidly. Please DO NOT CONTACT the GAPE office or staff for the two months following the month you graduate. However, you can check your status on MySJSU under “Other Indicators” or check your unofficial transcript from time to time. The graduation processing timeline is:
Spring: late June – late July
Fall: late January – end of February
Summer: Mid September – late October
This form is formally called the Petition for Advancement to Graduate Candidacy. It tells SJSU that your department is advancing you for review for candidacy for a graduate degree.
Note: Students are to upload this form to the candidacy dropbox in the Canvas iSchool Advising and Administration site — do not send this form directly to the Graduate Admissions and Program Evaluations office (GAPE). Do Not FAX to the iSchool — FAXes will not be accepted.
The Graduation Date Change Request is now online!
If you change the date you plan to graduate after you have submitted an Application for Award of Graduate Degree, you must submit a Change of Graduation Date Form and pay the $10.00 fee online.
Once a student submits the online graduate date change request, a confirmation email will be sent to the student.
If you take classes other than the ones listed on your approved candidacy form, you must file a Course Substitution Form (also known as the Request for Course Substitution in Master’s Degree Program. If you are only changing the semester that you take the course, not the actual course, it is not necessary to submit the form.
Must be completed online by the posted deadline Paper forms are no longer accepted by GAPE
- Due date for May graduation: February 1
- Due date for August graduation: March 1
- Due date for December graduation: September 10
You must apply to graduate with GAPE for graduation after your candidacy has been approved.
The SJSU School of Information participates in the onsite commencement ceremony held by the College of Health and Human Sciences once a year in spring (May) to honor fall, spring and summer graduating students.
This page will be updated when more information about the spring 2019 commencement is available.